Operations Specialist

Flexsis is part of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise and the competences within the Interiman Group, we offer tailor-made solutions in personnel consulting.

For our client Novartis Pharma AG in Basel, we are looking for a motivated and reliable (m/f/d)

Operations Specialist B7 II 100%

• Animal Import/Export: Handling internal and external animal import/export processes
• Animal Orders: Coordinating and placing accurate animal orders in collaboration with researchers, Comparative Medicine, Animal Welfare, Veterinary Services, and external suppliers
• Order Checks: Ensuring each animal order meets legal, internal, and hygienic requirements
• Delivery Status: Monitoring and communicating the status of all deliveries, addressing unexpected delays or issues
• Point of Contact: Serving as the contact person for all in-vivo BR labs in Basel and for all animal vendors regarding order issues
• Data Management: Collecting, curating, and providing high-quality data for visualization
• Purchase Orders: Placing purchase orders in eShop
• Stakeholder Management: Actively managing PO and/or GR placement and timing with key stakeholders
• Invoice Management: Checking incoming invoices, booking goods receipts in eShop, and resolving payment issues
• Buffy Coat Orders: Coordinating Buffy Coat orders for BR, managing orders and logistics with the Blood Donor Centre Bern

• Education: Apprenticeship / Bachelor Degree in an administration or comparable
• Languages: Fluent in Business English and German (written and spoken)
• Technical Skills: Excellent office and time management skills, Strong communication skills (written and verbal), Ability to handle multiple priorities and meet tight deadlines
• Software skills: Microsoft Office Tool, Purchase Order Tool (e.g. ARIBA , eShop)
• Ideal previous experience: Operational and/or Procurement experience

Startdate: ASAP
Enddate: 31.01.2026

Are you interested and would you like to seize this opportunity? Then we should definitely get to know each other!  Simply click on "Apply now" and we look forward to receiving your complete application documents